Departmental Petty Cash Funds


The Treasury Reporting area of Treasury Services is responsible for the establishment and oversight of Department Petty Cash funds. Individual departments often need access to petty cash for change funds or participant studies. On these occasions, departments may request a petty cash fund to be maintained within their department. One fiscal person within the department takes responsibility for the fund. This person is the petty cash custodian.

  • Custodian has sole responsibility for safekeeping, maintenance, proper usage of funds. Check cashing is PROHIBITED.
  • Treasury Reporting must be notified of changes in custodian.
  • Funds must be maintained at the authorized amount at all times, which can be a combination of cash and any unreimbursed receipts.
  • Funds are subject to review by Audit and/or Treasury Reporting.
  • The funds are monitored with regard to and accountable to Treasury Services Policies and Procedures section 5.32.
Establish, Increase/Decrease, Close a Fund
Change Custodian
Petty Cash/Change Fund Reconciliation
Petty Cash Reimbursement
Petty Cash and Research/Patient Studies Funds Replenishment
Loss or Theft of Petty Cash/Change Fund
Suspension or Termination of Fund
Petty Cash Training